Member Terms

These Terms are an agreement between you and The African Drone Forum, a nonprofit corporation registered in Texas, United States ("ADF", "we", "us"), which runs ADF Connect. They apply to your application for membership, your membership and your use of adfconnect.org. If you apply for an organization, "you" means that organization and the people it authorizes.

You accept these Terms when you submit an application, and again when you activate your membership. We keep a record of each acceptance, with its date and time. By accepting, you confirm that you are at least 18, that you are acting for business or professional purposes, and that you are authorized to bind any organization you name.

These Terms apply to applications made from 1 October 2026. For members who joined before that date, they apply from 31 October 2026, and the terms those members accepted apply until then.

1. Membership

ADF Connect offers:

• Professional membership, free, for individuals
• African organization membership: Core, Intel and Growth
• International organization membership: Core, Intel and Growth

Each tier's benefits and annual fee are those shown at africandroneforum.org/membership when you apply. Tier inclusions are cumulative. If a benefit depends on an event, program or third party that becomes unavailable, ADF will offer a reasonable equivalent.

A Strategic Partnership is a custom annual partnership agreed in a separate written agreement. It is not a standard membership tier. If you send a Strategic Partnership enquiry, only sections 2.4, 9 and 15 to 17 apply to it until a partnership agreement is signed, and that agreement then governs the partnership.

2. Applying

1. Every application, including free ones, is reviewed by ADF before membership is offered.
2. ADF may approve an application, ask for more information, decline it, or approve a different tier from the one you applied for. ADF does not have to give reasons for a decision.
3. We aim to reply within three working days. That is a target, not a guarantee.
4. You confirm that what you tell us is accurate and complete, and that you are authorized to apply for any organization you name.
5. ADF may decline or end a membership that was granted on inaccurate or incomplete information.

3. Accounts and colleagues

Your account uses the email address ADF approved. You can sign in with a password or with Google. Keep your sign-in details secure and do not share them. Tell us at once at info@africandroneforum.org if you think someone else has used your account. You are responsible for activity under your account.

For an organization, the approved contact manages the membership and can invite colleagues who work for the organization. ADF may set reasonable limits on the number of colleague accounts. The organization is responsible for the people it invites and for removing access when someone leaves.

4. Fees, payment and term

1. Fees. Annual fees are in US dollars and are payable only after ADF approves your application.
2. How you pay. By card through Square, or by bank transfer against our invoice. You pay any bank, transfer or currency conversion charges on your side, so that ADF receives the full invoiced amount.
3. Term. Membership starts when payment is confirmed (or at activation for free and fully discounted memberships) and runs for 12 months.
4. Renewal. There is no automatic renewal charge. We will contact you before your membership ends to renew. Renewal fees are those in effect at renewal.
5. Codes. A discount code gives the discount shown when it is applied. One code applies per payment. Codes cannot be combined, have no cash value, cannot be transferred and may expire.
6. Taxes. Fees do not include taxes. If the law requires tax on a fee, such as VAT or sales tax, it is added to the invoice. If the law requires you to withhold tax from a payment, you increase the payment so that ADF receives the full fee, and you send us the official withholding receipt, unless ADF agrees otherwise in writing.
7. Unpaid approvals. An approval not completed within 30 days lapses. You can ask for a new approval link, and ADF may review the application again.
8. Late payment. Access for bank transfer payments opens when the transfer arrives. ADF may pause access if an invoice is not paid.

5. Cancellation and refunds

You can end your membership at any time by writing to info@africandroneforum.org. Your access continues to the end of the paid term.

Fees are not refundable once your membership is active, except:

• where ADF ends your membership under section 12 without cause, or because of risk where you have not breached these Terms, when we refund the unused part of the year,
• where you end your membership because you do not accept a change to these Terms under section 14, when we refund the unused part of the year, or
• where the law requires a refund.

If you dispute a card payment that was properly charged, ADF may suspend your membership while the dispute is open, and end it if the charge is reversed.

6. What membership provides, and what it does not

Membership provides intelligence, resources, programs, visibility and selected connections. It does not guarantee regulatory approval, customers, investment, third-party meetings or successful market entry.

Connections and selected introductions are subject to relevance, mutual fit and consent.

Membership never buys regulatory approval, influence, guaranteed access or endorsements. A Strategic Partnership does not purchase regulatory access, policy influence, preferential treatment, guaranteed meetings or public-sector outcomes.

Full partner search, in-country execution, regulatory engagement, representation and bespoke consulting are outside membership, and are agreed separately if ADF offers them.

Members and ADF are independent. Membership does not create a partnership, joint venture, agency or employment relationship, and neither side may act or speak for the other.

7. Your conduct as a member

• Take part constructively, and keep your profile and organization information accurate and current.
• Do not state or suggest that membership means ADF, the African Drone Forum or any regulator endorses, approves or certifies you, your products or your services.
• Do not use member information for unsolicited marketing, or copy, scrape or resell platform content.
• Respect the confidentiality of briefings, working groups and sessions that ADF marks as closed or confidential.
• Do not misuse the platform: no attempts at unauthorized access, harmful uploads, impersonation, infringement of others' rights, or unlawful, misleading or abusive activity.
• Do not post or share technical data, software or information whose export or transfer is restricted by law.

8. Using the ADF Connect name and member badge

While your membership is active, you may say that you are an ADF Connect member, and you may use the ADF Connect member badge in the form ADF supplies. This is a limited, non-exclusive, non-transferable permission that ADF may withdraw. You may not change the badge, use it in a way that suggests endorsement or certification, or use ADF's name or logos in any other way without written permission. When your membership ends, you stop using the badge and stop describing yourself as a member.

ADF may name your organization and show its logo as an ADF Connect member in the directory and in ADF materials. You can ask us to stop at any time by writing to info@africandroneforum.org.

9. Laws you follow

• Sanctions. You confirm that you, your organization and its owners are not the subject of sanctions imposed by the United States, the United Nations, the European Union or the United Kingdom, and are not located in a country or territory subject to comprehensive sanctions. ADF may decline an application, or end a membership, to comply with sanctions law.
• Export controls. Drones and related technology can be subject to export controls. You are responsible for your own compliance when you share information or deal with other members.
• Anti-bribery. You will not offer, promise or give anything of value to a public official or anyone else, in connection with ADF Connect or ADF events, to obtain an improper advantage. ADF does not arrange or pass on payments or benefits to public officials.
• Competition law. In working groups and member discussions, do not share or agree on prices, bids, markets, customers or other competitively sensitive information.
• Your operations. You are responsible for your own licenses, permits, insurance and the safety and legality of your own operations.

10. Profiles, directory and your content

Your profile appears in the member directory for other signed-in members, as your settings allow. You can change this at any time in Settings.

You keep ownership of what you submit. You give ADF a non-exclusive, worldwide, royalty-free license to host, process and display it within ADF Connect for as long as it is on the platform, and you confirm you have the right to share it. ADF may remove content that breaches these Terms.

A "Verified" label on a profile means only that ADF has checked the specific detail the label names, such as a work email address or a submitted credential, at the time of the check. It is not an endorsement, certification or license, and it is not a statement about safety, competence or the quality of any product or service.

Dealings between members. Any agreement you make with another member, partner or third party is between you and them. ADF is not a party to it and is not responsible for it. Make your own checks before you rely on another member or act on an opportunity.

11. Intelligence, reports and resources

• General information only. Opportunities, market intelligence, regulatory notes, reports and resources are general business information. They are not legal, aviation-safety, financial or investment advice. ADF does not guarantee that third-party information or opportunities are accurate, current or still available. Check requirements with the relevant buyer, regulator, organizer or authority before you act.
• Personalized reports. Personalized Market Intelligence Reports are for your organization's internal use.
• ADF's rights. ADF keeps all rights in its reports and resources. You may not share them outside your organization, publish them or resell them without our written permission.

12. Suspending or ending membership

ADF may suspend or end a membership if a member breaches these Terms, gave inaccurate information, implies endorsement or regulatory approval, fails to pay, or creates legal, safety, integrity or reputational risk for ADF or other members. Where it is reasonable, we will tell you why and give you a chance to respond first.

No refund is due when a membership ends because of a breach, inaccurate information, implied endorsement or non-payment. If ADF ends a membership only because of legal, safety, integrity or reputational risk, and the member has not breached these Terms, we refund the unused part of the year.

ADF may also end a membership without cause by giving 30 days' notice by email, and will then refund the unused part of the year.

When a membership ends, access stops. Your information is then handled as the Privacy Notice describes. Sections 5, 9, 11 and 15 to 17 continue after a membership ends, as does any other obligation that by its nature should continue.

13. Services we rely on

ADF Connect uses third-party services, including Supabase and Vercel for the platform, Google for sign-in and Square for card payments. Your use of those services may also be covered by their own terms. ADF is not responsible for an outage or failure of a third-party service.

14. Changes

We may improve or change parts of ADF Connect. We will try to avoid disruption, but cannot promise every feature will always be available.

If we change these Terms in a way that matters to you, we will email members at least 30 days before the change takes effect. If you do not accept the change, you can end your membership before it takes effect and we will refund the unused part of the year. Continuing your membership after that means you accept the change.

15. Liability

To the extent the law allows:

• ADF Connect is provided "as is" and "as available", without warranties of any kind beyond those the law requires.
• ADF is not liable for indirect, incidental, special or consequential loss, or for loss of profits, revenue, data, opportunities or goodwill.
• ADF's total liability arising from these Terms or ADF Connect, in any 12 months, is limited to the greater of the fees you paid ADF in that period or US$100.
• ADF is not liable for delay or failure caused by events outside its reasonable control, including outages, cyber attacks, government action, travel restrictions, unrest or natural events.

You will indemnify ADF against claims by third parties, and the related losses and reasonable legal costs, arising from your breach of these Terms, your content, or your dealings with other members.

Nothing in these Terms limits liability that the law does not allow to be limited.

16. Governing law and disputes

These Terms are governed by the laws of the State of Texas, United States, without regard to its conflict of law rules. Before starting any formal process, write to info@africandroneforum.org and give us 30 days to try to resolve the issue. If it is not resolved, the state and federal courts located in Texas have exclusive jurisdiction, and you and ADF agree to their jurisdiction. ADF may still seek urgent relief in any court to protect its confidential information, reports or name.

17. General

• Whole agreement. These Terms and anything they refer to are the whole agreement about ADF Connect membership. The Privacy Notice explains how ADF handles personal information and is not part of this agreement. Where a signed Strategic Partnership or other written agreement with ADF conflicts with these Terms, that agreement prevails.
• Transfer. You may not transfer your membership without ADF's written consent. ADF may transfer these Terms to an organization that takes over ADF Connect.
• Notices. ADF sends notices to the email address on your account. You send notices to info@africandroneforum.org.
• If a term is invalid, the rest of these Terms still applies.
• No waiver. If ADF does not enforce a term straight away, it can still enforce it later.
• Third parties. No one other than you and ADF has rights under these Terms.
• Language. These Terms are written in English. If they are translated, the English version prevails.

18. Contact

Questions about these Terms: info@africandroneforum.org.